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GAME FARM INFORMATION
Registration of Game Farms for Export Registration
Other Veterinary procedural notices applicable to the export of Game Meat

REGISTRATION OF GAME FARMS FOR EXPORT STATUS

    APPLICATION FOR REGISTRATION OF FARMS FOR EXPORT
    1. The owner or the responsible person of the farm must apply in writing (using Annex A of VPN/05) for a registration certificate issued by the Provincial Veterinary Authority (PVA) if he/she wishes to register or re-register a farm with the intent to harvest wild game animals for abattoirs approved to export wild game meat.
    2. The application form together with the minimum requirements for a veterinary approved farm is obtainable at a regional State Veterinary Office.
    3. Having acquainted him/herself with the above requirements the application must be completed and submitted to the State Veterinary office in whose district the farm is located.
      Only the owner or his authorised signatory/person responsible for the farm may sign the application.
    4. Application for registration must be submitted at least two weeks prior to intended harvest.
  1. STANDARDS APPLICABLE TO EXPORT FARMS
  2. The farm must be located in the Foot-and-Mouth Disease Free zone (without vaccination) of South Africa as recognized by the OIE, or outside any Foot-and-Mouth Disease restricted area, as communicated from time to time by the Director: Veterinary Services of the National Department of Agriculture, Forestry and Fisheries (DAFF) or as specified in the latest EU Directives in the case of export to the EU. (Not applicable for the harvesting of wild solipeds).
  3. Cloven hoofed wild game animals may not be harvested in areas less than 20 km from the borders of another third country not authorised to export wild game meat to the EU.
  4. Wild game animals may not be harvested in a hunting area where during the last 60 days there have been Animal Health restrictions because of outbreak of disease to which game animals are susceptible (Refer to the Office Internationale des Epizooties (OIE) listed infectious diseases).
  5. A sketch plan of the farm, indicating farm boundaries, camps, pens, watering points, feeding points, roads, restraining and handling facilities, buildings, fences, surrounding structures and activities and location of all animals (domestic and game) must be available for inspection purposes. (Aerial photographs may help in this regard).
  6. If required:
    1. All game animals must be handled in accordance to the Livestock Welfare Coordinating Committee (LWCC) codes of Practice on Handling and transport of game.
    2. The farm must have facilities for the easy and humane handling of game animals.
  7. The owner or person responsible for the farm must commit him/herself, in writing, that he/she will:
    1. Notify the Provincial State Veterinarian (PSV) promptly of any disease outbreak in any domestic or game animals on the farm,
    2. Not stock, administer or provide access to production enhancers / growth stimulants or any substance that is a Beta agonist or has an oestrogenic, androgenic, gestagenic or thyrostatic effect to any animal in the flock or allow such agents to be administered, or provided
    3. Comply with the control measures imposed by the PSV if an outbreak of a controlled animal disease should occur on the farm,
    4. Observe withdrawal periods of any therapeutic remedies used,
    5. Keep register of all treatments of game animals (min 2 years required)
    6. Submit all game that die on the farm to a veterinarian for post-mortem examination except where obvious reasons for death can be established.
    7. Inform the PSV of all undiagnosed deaths of game on the farm, especially if this involves large numbers of game, which may indicate infectious disease.
    8. Allow the PSV to inspect any animals and take any sample(s) in the flock(s)/ in the herd(s) as he/she deems necessary,
    9. Keep records as prescribed in paragraphs 8-10. Electronic records must be printed regularly,
    10. Notify the PSV of any chemical residue risk that may arise due to the following events on the farm:
      1. Treatment of domestic animals that were not considered during the registration inspection of the farm and which may affect wild game kept for harvesting, especially the placement of medicated licks or feed.
      2. Treatment of game animals that were not considered during the registration inspection of the farm, especially treatments for parasite control.
      3. Treatment of crops, pastures and other sources of grazing material for wild animals with herbicides or pesticides that were not considered during the registration inspection of the farm.
      4. Introduction of game animals onto the farm.
      5. Unexpected sources of environmental contamination.
  8. Yearly Livestock Report for all game animals on the farm must be kept up to date monthly and must provide the following details:
    1. Registration number of farm
    2. Farm name
    3. Year
    4. Stock - estimated number of game per species
    5. Number of game cropped previous year per species.
    6. (See Annex F for example)
  9. Drug Stock and Treatment Records for game treatments must be kept and must be completed if required by State Veterinarian as determined in the inspection report, must be up to date and must contain the following details:
    1. Registration number of farm
    2. Farm name
    3. Product name for each product in stock
    4. Withdrawal period for each product
    5. Stock volume for each product
    6. (See Annex G for examples)
  10. Records of harvesting must be kept.
  11. All records must be available on request by the PSV.
  12. The registration of a farm is not transferable to new management or between different farms under control of one management. The number of the farm must however be obtained.
  13. The approval is subject to the maintenance of prescribed standards. The PVA may at any time cancel approval if the farm does not conform to export requirements.
  14. If one or more adjacent farms (adjacent must be understood to share at least on fence/borderline) are under the control of one farmer and these farms are managed by him/her under the same conditions only one registration for all these farms need to be completed. The layout map used for the approval inspection must however indicate all the details of these farms as required, as well as their location relative to each other.
  15. If one or more farm are managed by one owner, but shares no borderlines, these farms must be registered as separate farms under separate registration numbers.
  16. OFFICIAL INSPECTION, APPROVAL AND REGISTRATION OF FARMS
    A file with official documentation and records must be kept at the provincial state veterinary office.
  17. Having received the application (Annex A) the PVA will inspect the farm for export approval.
  18. The basis for export approval will be the requirements set by the importing country as well as the minimum requirements for a veterinary approved farm, as specified in Part 1 of this VPN "STANDARDS APPLICABLE TO EXPORT FARMS" above.
  19. The PSV or his/her designated Animal Health Technician (AHT) will be responsible for the following actions/procedures:
    1. Acquaint himself/herself with the minimum requirements as specified in Part 1 of this VPN "STANDARDS APPLICABLE TO EXPORT FARMS" for a veterinary approved farm.
    2. Inspect the farm and complete an inspection report (Annex B) with appropriate comments.
    3. If the farm does not comply with the requirements the PSV must provide the owner with a report stating the reasons why the farm can not be approved.
    4. Arrange for another inspection when the owner notifies the PSV that all the requirements recorded in paragraph 19.c. had been met.
    5. The PSV must verify that the farm, animals and farming practices meet the "STANDARDS APPLICABLE TO EXPORT FARMS" as described above in Part 1 of this VPN. Export approval will only be considered if the standards and prescribed management systems are in place.
    6. Upon approval of the farm the PSV must allocate a registration number to the farm. The registration number must be made up as follows:
      Example:
      * * *8 4 7 0 0 1

      Type of farm‡: ‡ OV Sheep (Ovine)
      Province/District number 847 Prince Albert
      Farm number 001 1st farm registered in that district (sequential)

      Type of farm‡:
      DY Dairy farm
      OV Bovine(Bo),sheep (Ov), goat(Ca), pig(Po) or horse(Eq) farm
      PO Poultry farm
      OS Ostrich farm
      WG Wild game farm
      CC Crocodile farm

      Province numbers*:
      Mpumalanga 1 KwaZulu-Natal 6
      Gauteng 2 Eastern Cape Province 7
      Limpopo Province 3 Western Cape Province 8
      North West Province 4 Northern Cape Province 9
      Free State 5    

      It is important to note that province numbers listed above do not have to be indicated separately, but forms part of the district numbers, ie. the first of the three district digits indicates the province and is inherent to the district number.

      Examples of district numbers (as applicable in the disease reporting to the OIE and is obtainable from the National Veterinary Authority)
      701 Camdeboo
      704 Makana
      711 Nelson Mandela
      712 Graaff - Reinet
      The same number is used if the farm is registered for the export of other commodities e.g. Dairy, game, other red meat etc. However a separate application must be submitted with a different prefix for each species of animal.
    7. For traceability purposes it is very important that one lifelong number be allocated and reserved for each farm, whether the farm is actively exporting or not. It will therefore be necessary to introduce a procedure at each state veterinary office where a list of all deregistered farms and the numbers that were allocated to them is kept.
    8. Particular care must be taken to avoid duplication of numbers where more than one state veterinary office has responsibility in a single district (This is where a District is divided between two offices. As example, it will be best if one office starts with sequential number 001 and the other with sequential number 101).
    9. Geographic co-ordinates of the farm must be recorded:
      GEOGRAPHIC COORDINATES
      Farm longitude:E Degrees dd Minutes: mm Seconds ss
      Farm latitude:S Degrees: dd Minutes: mm Seconds ss
      For the sake of national consistency the co-ordinates must be taken at the entrance to the main dwelling on the farm. If such is not available on the farm another permanent fixture eg. a dam must be used for this purpose.
    10. The PSV will provide the owner of the farm with a Registration Certificate for export that corresponds in form and content to the model in Annex C. Annual re-registration is not required. Registration will remain valid unless the owner requests deregistration, the owner ceases to be the owner of the farm or if the registration is withdrawn due to non-compliance with export requirements.
    11. The PSV must keep record of all documents relating to the registration of farms on each individual farm file:
      • Farm name
      • Farm registration number
      • Application for export: Annex A
      • Official Inspection reports (annually): Annex B
      • Copy of Farm Export Registration Certificate: Annex C
      • Any relevant correspondence
      • Animal Health Attestations (Annex E)
    12. The PVA may de-list farms that no longer comply with the requirements for a veterinary approved farm following the same procedure as in paragraphs 19.c. and d.

LISTING OF REGISTERED FARMS

  1. All approved farms must be listed by the PSV for his/her area. The PSV must notify the PVA of each new farm registered within 5 working days, who in turn, will notify the South African Ostrich Business Chamber(SAOBC), within 1 month.
  2. All delisted farms must be removed from the approved list of farms by the PSV for his/her area. The PSV must notify the PVA of each farm delisted within 5 working days, who in turn, will notify the South African Ostrich Business Chamber (SAOBC), within 1 month.
  3. The list and notification to the PVA must (as a minimum) contain the following information for each registered farm:
    1. Farm registration number
    2. Farm name
    3. Province
    4. District
    5. State Veterinary area
    6. Name of owner (Initial and surname)
    7. Postal address
    8. Telephone number
    9. Cell phone number
    10. Fax number
    11. Map co-ordinates
    12. Expiry date of export approval
    13. Current registration date (void if de-listed)
    14. First registration date
    15. (See Annex D for example)
  4. Updated data of registered farms, as indicated in the example in Annex D, must be forwarded by the PVA to the Director Veterinary Quarantine and Public Health, National Department of Agriculture, Forestry and Fisheries (DAFF) and the SAOBC on a monthly basis, or as requested. Collation of all provincial lists, must be maintained at Provincial Veterinary Authority level or at the SAOBC for reference and submission to the National Veterinary Authority. Failure to comply may lead to disqualification of provinces in export activities.
  5. The provincial list must be kept as a single list although it may be divided into different state veterinary areas, so that submission of the list to DAFF and the SAOBC will be the transmission of one single list and not various fragmented lists.
  6. Requirements for Residue Monitoring

    Refer to VPN/19 for the standard relating to the national residue-monitoring programme. In addition, the following must be adhered to:
    1. All withdrawal periods of Veterinary Medicines must be adhered to. It is the farm owner / managers responsibility to acquaint him/herself with the information regarding each product.
    2. Growth stimulants/promoters may not be on the premises, and may not be used on the premises, either for game or domestic species.
    3. Only feed licks free of growth promotants may be used.
  7. MAINTENANCE OF EXPORT REGISTRATION

    At least one inspection report per farm per annum must be available. Farms that no longer comply with the requirements for a export registered farm must be delisted following the same procedure as in paragraph 19.c.and d.
  8. The validity of export registration must be evaluated following each inspection.
  9. Additional continuous duties of the PSV responsible for the area in which the farm of origin or approved abattoir is situated:
    • The PSV must promote notification of outbreaks of notifiable disease and suspected outbreaks by colleagues in private practice and the general animal-owning public. Private practising veterinarians must be informed as to their responsibilities and obligations as regards the use, dispensing and record-keeping of animal remedies and the ban of the use of production enhancers / growth stimulants or any substance that is a Beta agonist or has an oestrogenic, androgenic, gestagenic or thyrostatic effect on registered farms.
    • Where necessary, those responsible persons who do not report outbreaks of notifiable animal diseases must be prosecuted.
  10. PROCEDURES FOR THE MOVEMENT OF PARTIALLY DRESSED GAME CARCASSES (PDGC's) FROM A REGISTERED FARM TO AN ABATTOIR

    The PSV must be able to certify that the PDGC's that leave the farm satisfy export requirements as prescribed in this policy.
  11. When PDGC's are dispatched from a registered farm to an export establishment, the health attestation in Annex E must be issued by the State Veterinarian in the district where the farm of origin is situated. A copy of the health attestation must be forwarded officially to the official veterinarian (OV) at the export establishment.
  12. Health attestations must be issued within 10 days prior to the date of harvesting.
  13. The issuing PSV must keep copies of all Health Attestations (Annex E) issued by him/her on record.
  14. PROVINCIAL VETERINARY AUTHORITY AUDITING OF PROVINCIAL STATE VETERINARIANS
  15. The PVA must conduct annual audits on each PSV to ensure that the requirements of this VPN and related VPNs are met. A report must be compiled of all non-conformances noted and supplied to the PSV. The PSV must correct the non-conformances as indicated in the report compiled by the PVA.
Application for Registering of a game farm for export status
Inspection Report by Provincial State Veterinarian
Registration certificate for a farm for export
Example of format of data to be forwarded to the South African Ostrich Business Chamber and the National Directorate
Yearly stock report for all game on farm
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