REGISTRATION OF GAME FARMS FOR EXPORT STATUS
APPLICATION FOR REGISTRATION OF FARMS FOR EXPORT
STANDARDS APPLICABLE TO EXPORT FARMS
The owner or the responsible person of the farm must apply in writing (using Annex A of VPN/05) for a
registration certificate issued by the Provincial Veterinary Authority (PVA) if he/she
wishes to register or re-register a farm with the intent to harvest wild game animals
for abattoirs approved to export wild game meat.
The application form together with the minimum requirements for a veterinary
approved farm is obtainable at a regional State Veterinary Office.
Having acquainted him/herself with the above requirements the application must be
completed and submitted to the State Veterinary office in whose district the farm is
Only the owner or his authorised signatory/person responsible for the farm may sign
Application for registration must be submitted at least two weeks prior to intended
The farm must be located in the Foot-and-Mouth Disease Free zone (without vaccination)
of South Africa as recognized by the OIE, or outside any Foot-and-Mouth Disease
restricted area, as communicated from time to time by the Director: Veterinary Services of
the National Department of Agriculture, Forestry and Fisheries (DAFF) or as specified in the latest EU Directives in
the case of export to the EU. (Not applicable for the harvesting of wild solipeds).
Cloven hoofed wild game animals may not be harvested in areas less than 20 km from the borders of
another third country not authorised to export wild game meat to the EU.
Wild game animals may not be harvested in a hunting area where during the last 60 days
there have been Animal Health restrictions because of outbreak of disease to which game
animals are susceptible (Refer to the Office Internationale des Epizooties (OIE) listed
A sketch plan of the farm, indicating farm boundaries, camps, pens, watering points, feeding points, roads, restraining and handling facilities,
buildings, fences, surrounding structures and activities and location of all animals (domestic and game) must be available for inspection
purposes. (Aerial photographs may help in this regard).
All game animals must be handled in accordance to the Livestock Welfare
Coordinating Committee (LWCC) codes of Practice on Handling and transport of
The farm must have facilities for the easy and humane handling of game animals.
The owner or person responsible for the farm must commit him/herself, in writing, that
Notify the Provincial State Veterinarian (PSV) promptly of any disease outbreak in
any domestic or game animals on the farm,
Not stock, administer or provide access to production enhancers / growth stimulants or any
substance that is a Beta agonist or has an oestrogenic, androgenic, gestagenic or
thyrostatic effect to any animal in the flock or allow such agents to be administered,
Comply with the control measures imposed by the PSV if an outbreak of a
controlled animal disease should occur on the farm,
Observe withdrawal periods of any therapeutic remedies used,
Keep register of all treatments of game animals (min 2 years required)
Submit all game that die on the farm to a veterinarian for post-mortem examination
except where obvious reasons for death can be established.
Inform the PSV of all undiagnosed deaths of game on the farm, especially if this
involves large numbers of game, which may indicate infectious disease.
Allow the PSV to inspect any animals and take any sample(s) in the flock(s)/ in the
herd(s) as he/she deems necessary,
Keep records as prescribed in paragraphs 8-10. Electronic records must be printed
Notify the PSV of any chemical residue risk that may arise due to the following events on the farm:
- Treatment of domestic animals that were not considered during the registration inspection of
the farm and which may affect wild game kept for harvesting, especially the placement of medicated
licks or feed.
Treatment of game animals that were not considered during the registration inspection of the farm,
especially treatments for parasite control.
Treatment of crops, pastures and other sources of grazing material for wild animals with herbicides
or pesticides that were not considered during the registration inspection of the farm.
Introduction of game animals onto the farm.
Unexpected sources of environmental contamination.
Yearly Livestock Report for all game animals on the farm must be kept up to date monthly
and must provide the following details:
Registration number of farm
Stock - estimated number of game per species
Number of game cropped previous year per species.
(See Annex F for example)
Drug Stock and Treatment Records for game treatments must be kept and must be completed if
required by State Veterinarian as determined in the inspection report, must be up to date
and must contain the following details:
Registration number of farm
Product name for each product in stock
Withdrawal period for each product
Stock volume for each product
(See Annex G for examples)
- Records of harvesting must be kept.
- All records must be available on request by the PSV.
The registration of a farm is not transferable to new management or between different
farms under control of one management. The number of the farm must however be obtained.
The approval is subject to the maintenance of prescribed standards. The PVA may at any
time cancel approval if the farm does not conform to export requirements.
If one or more adjacent farms (adjacent must be understood to share at least on fence/borderline)
are under the control of one farmer and these farms are managed by him/her under the same
conditions only one registration for all these farms need to be completed. The layout map
used for the approval inspection must however indicate all the details of these farms as
required, as well as their location relative to each other.
If one or more farm are managed by one owner, but shares no borderlines, these farms must be
registered as separate farms under separate registration numbers.
OFFICIAL INSPECTION, APPROVAL AND REGISTRATION OF FARMS
A file with official documentation and records must be kept at the provincial state veterinary office.
- Having received the application (Annex A) the PVA will inspect the farm for export approval.
The basis for export approval will be the requirements set by the importing country as well
as the minimum requirements for a veterinary approved farm, as specified in Part 1 of this
VPN "STANDARDS APPLICABLE TO EXPORT FARMS" above.
The PSV or his/her designated Animal Health Technician (AHT) will be responsible for the
Acquaint himself/herself with the minimum requirements as specified in Part 1 of this
VPN "STANDARDS APPLICABLE TO EXPORT FARMS" for a veterinary
Inspect the farm and complete an inspection report (Annex B) with appropriate
If the farm does not comply with the requirements the PSV must provide the owner
with a report stating the reasons why the farm can not be approved.
Arrange for another inspection when the owner notifies the PSV that all the
requirements recorded in paragraph 19.c. had been met.
The PSV must verify that the farm, animals and farming practices meet the
"STANDARDS APPLICABLE TO EXPORT FARMS" as described above in Part 1
of this VPN. Export approval will only be considered if the standards and prescribed
management systems are in place.
Upon approval of the farm the PSV must allocate a registration number to the farm.
The registration number must be made up as follows:
|Type of farm‡:
||1st farm registered in that district (sequential)
Type of farm‡:
||Bovine(Bo),sheep (Ov), goat(Ca), pig(Po) or horse(Eq) farm
||Wild game farm
||Eastern Cape Province
||Western Cape Province
|North West Province
||Northern Cape Province
It is important to note that province numbers listed above do not have to be indicated
separately, but forms part of the district numbers, ie. the first of the three district
digits indicates the province and is inherent to the district number.
Examples of district numbers (as applicable in the disease reporting to the
OIE and is obtainable from the National Veterinary Authority)
The same number is used if the farm is registered for the export of other commodities e.g.
Dairy, game, other red meat etc. However a separate application must be submitted with a
different prefix for each species of animal.
||Graaff - Reinet
For traceability purposes it is very important that one lifelong number be allocated and
reserved for each farm, whether the farm is actively exporting or not. It will therefore
be necessary to introduce a procedure at each state veterinary office where a list of all
deregistered farms and the numbers that were allocated to them is kept.
Particular care must be taken to avoid duplication of numbers where more than one state
veterinary office has responsibility in a single district (This is where a District is
divided between two offices. As example, it will be best if one office starts with sequential
number 001 and the other with sequential number 101).
Geographic co-ordinates of the farm must be recorded:
For the sake of national consistency the co-ordinates must be taken at the entrance to
the main dwelling on the farm. If such is not available on the farm another permanent
fixture eg. a dam must be used for this purpose.
The PSV will provide the owner of the farm with a Registration Certificate for export
that corresponds in form and content to the model in Annex C. Annual re-registration is
not required. Registration will remain valid unless the owner requests deregistration, the
owner ceases to be the owner of the farm or if the registration is withdrawn due to
non-compliance with export requirements.
The PSV must keep record of all documents relating to the registration of farms on each
individual farm file:
Farm registration number
Application for export: Annex A
Official Inspection reports (annually): Annex B
Copy of Farm Export Registration Certificate: Annex C
Any relevant correspondence
Animal Health Attestations (Annex E)
The PVA may de-list farms that no longer comply with the requirements for a
veterinary approved farm following the same procedure as in paragraphs 19.c. and
LISTING OF REGISTERED FARMS
All approved farms must be listed by the PSV for his/her area. The PSV must notify the
PVA of each new farm registered within 5 working days, who in turn, will notify the South African Ostrich Business
Chamber(SAOBC), within 1 month.
All delisted farms must be removed from the approved list of farms by the PSV for his/her area.
The PSV must notify the PVA of each farm delisted within 5 working days, who in turn, will notify
the South African Ostrich Business Chamber (SAOBC), within 1 month.
The list and notification to the PVA must (as a minimum) contain the following information
for each registered farm:
- Farm registration number
- Farm name
- State Veterinary area
- Name of owner (Initial and surname)
- Postal address
- Telephone number
- Cell phone number
- Fax number
- Map co-ordinates
- Expiry date of export approval
- Current registration date (void if de-listed)
- First registration date
(See Annex D for example)
Updated data of registered farms, as indicated in the example in Annex D, must be
forwarded by the PVA to the Director Veterinary Quarantine and Public Health, National Department of
Agriculture, Forestry and Fisheries (DAFF) and the SAOBC on a monthly basis, or as requested. Collation
of all provincial lists, must be maintained at Provincial Veterinary Authority level or at the
SAOBC for reference and submission to the National Veterinary Authority. Failure to
comply may lead to disqualification of provinces in export activities.
The provincial list must be kept as a single list although it may be divided into different state
veterinary areas, so that submission of the list to DAFF and the SAOBC will be the transmission
of one single list and not various fragmented lists.
Requirements for Residue Monitoring
Refer to VPN/19 for the standard relating to the national residue-monitoring programme.
In addition, the following must be adhered to:
All withdrawal periods of Veterinary Medicines must be adhered to. It is the farm
owner / managers responsibility to acquaint him/herself with the information
regarding each product.
Growth stimulants/promoters may not be on the premises, and may not be used on
the premises, either for game or domestic species.
Only feed licks free of growth promotants may be used.
MAINTENANCE OF EXPORT REGISTRATION
At least one inspection report per farm per annum must be available.
Farms that no longer comply with the requirements for a export registered farm must be
delisted following the same procedure as in paragraph 19.c.and d.
The validity of export registration must be evaluated following each inspection.
Additional continuous duties of the PSV responsible for the area in which the farm of origin
or approved abattoir is situated:
The PSV must promote notification of outbreaks of notifiable disease and suspected
outbreaks by colleagues in private practice and the general animal-owning public.
Private practising veterinarians must be informed as to their responsibilities and
obligations as regards the use, dispensing and record-keeping of animal remedies
and the ban of the use of production enhancers / growth stimulants or any
substance that is a Beta agonist or has an oestrogenic, androgenic, gestagenic or
thyrostatic effect on registered farms.
Where necessary, those responsible persons who do not report outbreaks of
notifiable animal diseases must be prosecuted.
PROCEDURES FOR THE MOVEMENT OF PARTIALLY DRESSED GAME CARCASSES
(PDGC's) FROM A REGISTERED FARM TO AN ABATTOIR
The PSV must be able to certify that the PDGC's that leave the farm satisfy export
requirements as prescribed in this policy.
When PDGC's are dispatched from a registered farm to an export establishment, the health
attestation in Annex E must be issued by the State Veterinarian in the district where the
farm of origin is situated. A copy of the health attestation must be forwarded officially to
the official veterinarian (OV) at the export establishment.
Health attestations must be issued within 10 days prior to the date of harvesting.
The issuing PSV must keep copies of all Health Attestations (Annex E) issued by him/her
PROVINCIAL VETERINARY AUTHORITY AUDITING OF PROVINCIAL STATE VETERINARIANS
The PVA must conduct annual audits on each PSV to ensure that the requirements of this VPN and
related VPNs are met. A report must be compiled of all non-conformances noted and supplied to
the PSV. The PSV must correct the non-conformances as indicated in the report compiled by the PVA.